Load Revision

 
The Load Revision Form (LRF)

 

The Load Revision Form is the official record that documents the changes requested by the student after he/she has been officially enrolled.

 

The Load Revision Form is used for the following procedures:

 

1.     Withdrawing from a subject with permission

2.     Addition of subject/s

3.     Substitution/Change of subject/s

4.     Change of status from credit to audit or audit to credit

5.     Shifting to another program

6.     Overloading

 

General Guidelines

 

1.     The Load Revision Form is obtained by securing a Charge Slip from the Office of the Associate Dean for Graduate Programs and presenting this to the Cashier’s Office which issues the form.  The student fills this up stating the nature of the request.

 

2.     The student obtains the signatures indicated in the form.  Depending on the requests, they must STRICTLY obtain the signatures in proper sequence.

a.     Chair of Home Department/Program

b.    Associate Dean for Graduate Programs (ADGP)

c.     Accounting

d.    Cashier

e.     Registrar

 

3.     After all the signatures are secured, the student must submit the corresponding copies to the following:

a.     White copy                Registrar

b.    Pink copy                  ADGP

c.     Yellow copy               Accounting Department

d.    Blue copy                  Student’s Copy (c/o his/her home department)

 

4.     While the request is pending, all classes should be attended.

 

Withdrawing from a Subject with Permission

Definition:

 

The student withdraws from a subject officially registered in.

Conditions:

 

  1. Withdrawal must be done within the first six weeks of classes of the semester or within the period set by the Office of the Registrar.
  2. The student should not have exceeded the number of absences permitted by the school in that class.
  3. Students who fail to file the appropriate Load Revision Forms will be given a failing grade of C for withdrawal without permission.  

Procedure:

 

  1. The student must accomplish the Load Revision Form within the deadline set by the Office of the Registrar. 

 

Addition of Subject(s)

Definition:

 

The student registers for an additional subject(s) after the official registration period.

Conditions:

 

  1. The student must observe the maximum graduate credit unit load of twelve (12) units for the regular semester and nine (9) units for the summer.  The student may have less than the maximum load assigned but not less than six (6) units per semester unless otherwise approved by the Chair.
  2. Load Revision Forms for the addition of subjects must be submitted within the first week of classes of the semester or within the period set by the Office of the Registrar.
  3. No official recognition will be given for subjects added without permission.

 

Procedure:

 

  1. The student must accomplish the Load Revision Form within the deadline set by the Office of the Registrar.

 

 

 

 

 

 

 

Substitution/Change of Subject(s)

Definition:

 

The student substitutes a subject(s) for another subject(s) after the official registration period.

Condition:

 

Substitution of subjects must be done within the first week of classes of the semester or within the period set by the Office of the Registrar.

Procedure:

 

The student must accomplish the Load Revision Form within the deadline set by the Office of the Registrar.


Change of Status from Credit to Audit or Audit to Credit

Definition:

 

The student changes status in the subject either from Credit to Audit or Audit to Credit after the official registration period.

Conditions:

 

  1. All subjects that form part of a student’s program in the Loyola Schools are graded on a CREDIT basis. A student may register for a subject on an AUDIT basis with the permission of the Chair.
  2. Change of status in the subject from Credit to Audit must be done within the first six weeks of classes of the semester or within the period set by the Office of the Registrar.
  3. Change of status in the subject from Audit to Credit must be done within the first two weeks of classes of the semester or within the period set by the Office of the Registrar.

Procedure:

 

The student must accomplish the Load Revision Form within the deadline set by the Office of the Registrar.

 

Shifting to Another Program

Definition:

 

The student wishes to transfer to another degree program or a concentration/track/ option within the program. The student will be evaluated for eligibility for the new program.

Conditions:

 

  1. Students shift degree programs under four general circumstances:
    1. The student may voluntarily want to change programs while currently enrolled.
    2. The student may voluntarily want to change programs after coming from a leave.
    3. The student’s home department asks the student to shift because of failure to meet retention requirements.
    4. The student wishes to shift from a thesis to a non-thesis track.

 

  1. For voluntary shifting while currently enrolled:
    1. Students must finish the shifting process no later than three days before the start of registration.
    2. Students who fail to complete the shifting process by the specified deadline may continue the process during the load revision period only.

 

  1. For compulsory shifting and voluntary shifting after coming from a leave:
    1. Students who are forced to shift due to retention policies may do so during the regular registration period.  Home departments will submit a list of students who have not fulfilled retention policies to the Associate Dean for Graduate Programs.  This will guide the ADGP in determining which students will be allowed to shift during the registration period.
    2. Students who are returning from a leave may also shift during the regular registration period.

 

  1. From Shifting from Thesis to Non-Thesis Tracks:
    1. Students must complete the shifting process during the load revision period of the term in which the shift is to be effective.  A shift to a non-thesis track done after the load revision period shall be deemed effective only in the next term.

 

  1. While a request to shift is pending, the student should continue attending classes even if these are for a course not required in the student’s new program.  A request to shift is not a substitute for official withdrawal.  An enrolled student must accomplish a Load Revision Form to officially withdraw from classes.

 

  1. The student should meet the qualifications needed to fulfill the desired program’s academic requirements, such as undergraduate or graduate pre-requisites or the minimum grades for specific major subjects that the student’s new department may require.

 

  1. Upon approval of the shift to another program, the student will normally be registered on a probationary basis with some academic requirements.  It will therefore be practical for the student to confer with the Chair regarding the new program of study.  This may be done at the time the request is approved or shortly thereafter.

 

Procedures:

 

1.     The student consults with the Chair(s) of the department(s) concerned regarding the student’s plan to shift programs.  This will help the student arrive at a good decision based on the student’s abilities and interests.

2.     The student submits to the desired program’s Chair a written request for permission to shift together with the student’s latest grades and curriculum vitae.

3.     The student notifies the Chair of the student’s former home department upon obtaining the approval to shift to the desired program.

4.     The student accomplishes the Load Revision Form within the deadline set by the Office of the Registrar.


Overloading

Definition:

 

The student wishes to enroll in more subject(s) beyond the prescribed required maximum graduate credit unit load of twelve (12) units during the regular semester.

Condition:

 

A student is allowed an overload of three (3) graduate credit units for the regular semester upon approval of the Chairperson.

 

Procedure:

 

The student accomplishes the Load Revision Form within the deadline set by the Office of the Registrar.